POP3/IMAP to Office 365 Migration

Automation for predictable, seamless
POP3/IMAP to Office 365 cloud migrations

For POP3/IMAP to Office 365 migrations, SkyKick Server Sync and SkyKick Outlook Assistant work together to migrate both server-side and client-side data, including contacts, calendars, email categories, and more. Migration tools that focus on moving only server-side data miss valuable information stored only on the client in POP3 and IMAP email environments. The SkyKick Migration Suite automates the entire POP3 & IMAP migration, regardless of where the data is stored, eliminating manual effort to move client-side data, settings, and profiles to ensure customers feel right at home when they get to Office 365.

Why SkyKick Migration?

At SkyKick, we know there’s a big difference between migrating a few desk-less workers and migrating an entire enterprise-level organization. SkyKick offers three different migration products to meet your customer’s unique environment.

Data-Only Email Migrations

Move just the email data. Perfect for customers with desk-less workers, Mac shops and project work that needs only data migrated.

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Plan

Migration Planner

Automated mailbox discovery, mailbox Auto-Match, and source-side impersonation make scheduling migrations fast and easy.

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Migrate

Migration Sync

Our Server Sync technology offers accurate data quality and less risk, without the effort of managing migration passes.

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Manage

Migration Manager

Server Sync automatically manages the migration for you. Easily stay current on all the progress with Migration Manager.

Small Business Migration Suite

Robust project automation designed for Office 365 migrations from 1-250 users

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Plan

Migration Planner

A fast, easy-to-use sales assessment, planning and configuration application that streamlines analyzing your customer’s Exchange email environment and scoping your project.

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Migrate

Server Sync

Keeps all the critical pieces of your Exchange to Office 365 transition in sync. Data is automatically synced before, during, and after cutover to virtually eliminate data migration risk, with easy-to-make adjustments if the migration date changes.

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Setup

Outlook Assistant

Works with Server Sync to finalize the migration, and ensure every desktop is ready to migrate. The Outlook Assistant performs local PST migrations and retains extras like address autocomplete, signature blocks, and Outlook profiles, so users feel at home when they get to Office 365.

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Manage

Migration Tracker

Easily track, monitor, and take action on all your migration projects from a single dashboard. As the automation progresses, you remain in control to make any adjustments to ensure a seamless cutover.

Enterprise Migration Suite

Project automation for large, staged, or multi-server Office 365 migrations

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Plan

Migration Planner

A web-based application that provides the information and organization that partners need to create a detailed migration plan with less time and effort.

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Migrate

Migration Sync

Perform large cutover or staged migrations with ease. Keep the critical pieces in sync, and automatically adjust your original migration plan, if necessary.

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Setup

Outlook Assistant

Works with Migration Sync to help manage and finalize the migration. Potential issues are proactively mitigated and end-users are ready for Office 365 long before they’re migrated.

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Manage

Migration Manager

One central command center to manage your migration business. Rich dashboards keep you informed of all your migrations, stages and users.

What We Migrate

SkyKick can move data from virtually any on-premises or hosted POP3/IMAP/Exchange email system

SMB and Enterprise Migration Suites – compare with Data-Only Migrations

DATA / SETTINGS EXCHANGE POP3 IMAP GOOGLE SBS
Email
Calendar
Contacts
Tasks
Data Journal
Alias/Distribution Groups
Public Folders (Unlimited)      
Public Folder Permissions      
Shared Mailbox      
Massive Mailboxes (50GB+)
Email Categories
Folder & Calendar Permissions      
Mailbox Full Access Permission        
Meeting Invite Integrity/Status
Outlook Profile
Attach Add’l Offline PSTs
Address Autocomplete
Signature Block
Rules      
PRODUCT KEY
Outlook Assistant
Server Sync
Exchange Assistant

  • Small Business Server versions 2003-2013. Exchange versions 2003-2013.
  • The SkyKick Exchange Assistant requires Exchange 2010 to be installed in the same domain being migrated.
  • SkyKick does not utilize DirSync integration when performing the migration. If you require DirSync configured permanently for business reasons, we recommend you set it up prior to finalizing your SkyKick migration order. SkyKick supports migrations from Kerio, GroupWise, or Zimbra on a case-by-case basis.

Frequently asked questions

How do you migrate POP to Office 365?

Most POP servers only store a few weeks of mail data. The majority resides on the local client such as Outlook. When performing a POP migration, the SkyKick Outlook Assistant will perform the entire migration process at cutover by uploading the Primary POP data store into the new Office 365 Outlook profile created by the Outlook Assistant. See POP Migrations – What you need to know for more information.

How do you migrate IMAP to Office 365?

Typically, only mail and folder structure are accessible directly from an IMAP server, whereas contacts and calendars are typically stored locally on clients like Outlook. The Outlook Assistant works with SkyKick Server Sync to provide a comprehensive migration of both server-side and client-side data. See IMAP Migrations – What you need to know for more information on how to import IMAP to Office 365.

How do I start to migrate POP3 to Office 365?

To migrate POP3 to Office 365, the best way to get started is to visit the Getting Started page in the SkyKick Help Center. There you can get detailed information on Migration Pre-Sales Scoping and Planning, Migration Planning and Configuration, Migration Monitoring and Management, along with a Pre-Migration Prep Guide and Migration Getting Started Guide.

What kind of data can be migrated from POP3/IMAP to Office 365?

SkyKick migrates server-side data, including email, calendars, tasks, contacts, and shared mailboxes. SkyKick also migrates local client-side data, including auto-complete and email signature blocks.

What Makes SkyKick Migration Suite different from other POP3/IMAP mail migration tools?

As a 100% to-partner company, we built the SkyKick Migration Suites to provide IT partners with an automated migration tool to accelerate their cloud business with comprehensive planning, accurate provisioning, no lost data, and a great end-user experience. Unlike other Office 365 migration tools that focus primarily on moving server-side data SkyKick technology automates the migration of client-side data which is critical to migrate the extensive types and amount of POP3 and IMAP data that is not stored on the server. Beyond data migration, SkyKick technology automates up to 90% of the manual effort and helps partners manage all of the essential steps across an entire migration project.

How long does it take to migrate POP3 to Office 365?

Because no two migrations are identical, it is difficult to predict precisely how long to migrate POP to Office 365. This is due to a variety of factors, including migration method, data source, data type and density, network performance, end-user engagement, and throttling, that can extend the duration required to complete the migration. However, SkyKick makes it easy to schedule and adjust a migration date, scope, and requirements, depending on the desired timeline. If you are an IT partner with a specific migration project, contact support@skykick.com for more information on the timeline.

How does SkyKick reduce the risk of data loss in POP/IMAP migrations?

SkyKick migration technology automatically processes data at the nearest regional Microsoft Azure data center in the country where the Office 365 tenant specified in the Migration Planner is located. All email content remains in the region during a migration. This includes compute, path of information from source to destination, and storage of metadata/state files. This information is transferred directly from source server to Office 365. At no time are data written to disk, stored, or taken possession of by SkyKick. For more information see Migration Security.

How do SkyKick migrations interact with directory synchronization (e.g. AD Connect)?

Directory synchronization is not required for Office 365 or SkyKick Migrations. However, if the company being migrated wants to implement directory synchronization, SkyKick technology can still be used. For more information, see  Configuring Active Directory Synchronization for an Office 365 Migration.

Is SkyKick HIPPA compliant?

SkyKick conforms to all the HIPAA requirements of a Business Associate. It can therefore sign and fulfill the elements contained in its Business Associate Agreement (BAA) (once completed and signed by a covered entity performing the migration). The BAA contains the elements specified at 45 CFR 164.504€, including:

  • A description of the permitted and required uses of protected health information by SkyKick.
  • The provision that SkyKick will not use or further disclose the protected health information other than as permitted or required by the contract or as required by law
  • Requirements to use appropriate safeguards to prevent a use or disclosure of the protected health information other than as provided for by the contract.

For more information, see HIPAA Compliant Migrations.

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